Project Call Frequently Asked Questions
Membership is required at the time of white paper submission for the lead organization. For partnering organizations, membership will be required in the form of a signed membership agreement or letter of commitment to join BioMADE at the time of the full proposal submission. Click here for information about becoming a BioMADE member.
The maximum project duration for Roadmap-directed Technology and Innovation projects is three years. For Education and Workforce Development projects, the expected project duration is 18-24 months, although longer project periods will be considered if they can be sufficiently justified.
We strongly encourage teaming in the White Paper submission process. Organizations may be part of multiple team submissions. In addition, a lead organization can submit more than one white paper, providing that the scope of work is sufficiently distinct to warrant a separate submission.
BioMADE is focused on growing domestic manufacturing capabilities. International organizations are eligible to participate under certain circumstances. Any team seeking to partner with a foreign institution or to spend funds outside the U.S. is required to discuss the plan and justification with a BioMADE Program Manager prior to submitting a full proposal, as foreign participation requires Department of Defense approval.
BioMADE encourages teaming among organizations. To facilitate the formation of project teams, we request information about capabilities, equipment, and areas of research interest from member organizations. Organizations are also encouraged to indicate what holes they are trying to fill with a partnership.
This information will be disseminated via email to other organizations. Please do not include any proprietary or confidential information in the teaming slides.
If your organization would like to be included in this teaming information, please download the appropriate slide template and upload the completed slide along with contact information here. Multiple slides can be submitted if your organization has multiple project teams.
Current members with a Technology and Innovation focus interested in presenting their slide to other members will have the opportunity to do so at the BioMADE Member Business Meeting on November 3 at 3:00 eastern / 12:00 pacific. There will be a three-minute limit per organization. You can sign up for a time slot when registering for the Member Business Meeting. Please upload your slide by Monday, Nov. 1 at noon if you wish to participate.
Current members with an Education and Workforce Development focus interested in presenting their slide to other members will have the opportunity to do so at a separate webinar on Friday, November 12 at 12:00 eastern / 9:00 pacific.
If you would like to have your slide included in the deck that is shared with all BioMADE members but do not intend to present at either meeting, please complete the form and share your slide by Wednesday, Nov. 10.
To initiate a partnership with another organization, we encourage you to reach out directly to the point of contact listed. Alternatively, you are free to reach out to your own networks to find potential partners. Please keep in mind that partners must become BioMADE members should the White Paper be advanced to a full proposal.
No, project cost share contributions do not count toward BioMADE membership dues. Membership contribution requirements are met by the annual payment of cash membership dues and annual fulfillment of in-kind dues. Membership in-kind dues are separate from project cost share requirements and are contributed through various means, including but not limited to (i.) dedicating documented time/effort to BioMADE-sanctioned activities that advance the institute’s mission, (ii.) provision of equipment or other physical infrastructure to BioMADE, and (iii.) provision of software or other virtual infrastructure to BioMADE.
Reporting must be completed quarterly, on standard reporting templates to be provided by BioMADE. The fulfillment of membership in-kind dues is to be completed by the end of the member’s twelve-month membership cycle.
Any work on an Institute-funded project that is not reimbursed by the Federal Government can be counted as cost share, provided it meets the requirements noted in the cost share guidance document. Participation in a BioMADE event (e.g., quarterly meetings, program review, Governing Council meetings, Technical Council meetings, etc.) can be counted as cost share, provided those costs have not already been reimbursed by the Federal Government. Other cost share brought to BioMADE to further its mission and for the benefit of its members will be reviewed and evaluated on a case-by-case basis to determine value and allowability.
No, cost share must run concurrent to the project period of performance denoted in a member’s BioMADE subaward, or the BioMADE program when appropriate.
Reporting should be completed quarterly and should accompany invoices for payment under a member’s subaward. Additionally, members may be required to submit a Standard Form 425 (Financial Status Report) on a quarterly basis.
Yes, quarterly reports should be submitted, even if no cost share was incurred or contributed.
Yes, supporting documentation is required with submission of quarterly project cost share reports. Additionally, the member reporting the cost share must keep all documents for audit purposes.
All cost share is recorded and tracked by BioMADE specific to each BioMADE contributing member. Quarterly invoices will be reconciled with the quarterly Standard Form 425.
Each sub-recipient is responsible for tracking Institute-funded project cost share for their 2nd tier subawardees (sub-sub recipients). All 2nd tier sub-awardee cost share must be included in the first tier subrecipient’s quarterly cost share reporting.
Beyond the BioMADE annual meeting, it will need to be well-justified.
If your organization already has a federally negotiated ICR rate, BioMADE will honor it. If your organization does not have a federally negotiated rate, a reasonable rate can be negotiated with BioMADE.
Please review this document: 2CFR 200.430 Compensation – personal services, which provides direction under the Uniform Guidance related to what is and isn’t allowed. Salaries must be reasonable, allowable and follow the conditions set out in 2CFR 200.430(i).
Yes, the time window is limited to 90 days. Note: this allowance requires contract modification language. If you don’t see language specifically authorizing such expenditures (typically found in 2a of the Subaward Agreement), please notify the BioMADE contracting team or your Program Manager and request that the language be added.
Per the Uniform Guidance, “No proposal costs of past accounting periods will be allocable to the current period.” (2CFR 200.460)
The short answer is “it depends.” While BioMADE has some flexibility, there are required flow-down clauses and specific wording that BioMADE is unable to modify.
BioMADE is under certain obligations to begin and complete projects in a timely fashion. Therefore, time is of the essence in contract negotiations. Notices of AWARD/OPTION/OFFER are not final until an agreement is fully executed by both parties. If a fully executed agreement is not established by the deadline stated in the award letter, the offer may need to be withdrawn.