Administrative Specialist/Office Manager

The Administrative Specialist independently supports the operations and programmatic activities of BioMADE office and provides professional level support to the BioMADE team. The Specialist will be responsible for various aspects of administration and office operations, including scheduling, office work, correspondence, and limited support of events. The Specialist will be assigned to provide direct support to a small unit within the organization.

Key responsibilities include:

  1. Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events.
  2. Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail (including prepping larger packages for sending); sort and deliver incoming mail to appropriate persons.
  3. Help oversee general office operations including facilities maintenance, security, and office supplies and equipment.
  4. Maintain a working knowledge of BioMADE procedures and policies including complex DoD cooperative agreement and federal non-profit requirements.
  5. Independently identify administrative inefficiencies and work to mitigate them.

And more. This position could be based either in Emeryville, CA or in St. Paul, MN. Click on whichever city you’d like for additional details and to apply:

Emeryville, CA

St. Paul, MN